General Information
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Passport Services - General Information

Please note that the acceptance of applications for Passport Services has been outsourced to BLS International Services Canada Inc (hereinafter called BLS). Applicants are required to contact BLS directly for depositing the duly completed application forms. All queries pertaining to procedures, etc., may also be addressed to it. Its office addresses, timings, and phone numbers can be found by clicking here. In addition to the fee mentioned on this page, an applicant will be required to pay processing fee to BLS. Please consult BLS about the total charges and the correct procedure for remitting the fee.

For details, please visit the website of BLS International Services Canada Inc. - www.blsindia-canada.com.

General Guidelines :

  • No passport services are admissible to the claimants of refugee status.
  • Passport should not be sent out of country by post as the same constitutes violation of provisions contained in the Government of India Passport Act, 1967, read with Schedule V (3) of the Passport Rules, 1980. The provision is also printed in the passport booklet.
  • It is an offence to hold more than one valid passport at a time.
  • It is an offence under the Passport Act, 1967, to knowingly furnish false information or suppress material information.
  • Your Indian passport is a valuable document. It should always be either in your own custody or in the custody of a person duly authorized by you. If lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission and to the local police.
  • We suggest that a photocopy of your Indian passport be kept in a safe place, separate from the passport. The photocopy should include the pages showing the personal particulars, validity of the passport, date/place of issue, also the stamp of departure from India, entry in Canada and the visa issued by the Canadian authorities.
  • Incomplete applications or applications not in prescribed format shall not be accepted.
  • Wherever required, please append signatures on the application form using ball point pen with black ink.
  • Fee, once paid, is not refundable.
  • Fee structure is subject to change without notice.
  • Application for reissue of a passport can be submitted up to one year before expiry of passport
  • All Indian citizens are requested to apply for reissue of passport well before the date of expiry of passport to avoid last-minute rush.
  • Indian citizens residing in India and abroad and holding non-Machine Readable Passports (handwritten passports) with validity beyond 24th November 2015 are advised to apply for re-issue of machine readable passports.
  • Wherever any change is to be effected in personal particulars in the laminated pages of the Passport, a new Passport booklet needs to be obtained as the practice of hand written endorsements in the existing Passport has been done away with. Similarly, a new passport booklet should be obtained where the existing Passport has run out of blank pages.
  • There is a difference between re-issue and renewal of a passport. Passports are re-issued after the expiry of their 10-year validity period. Nowadays, a passport cannot be renewed even if it was issued for a period of less than 10 years. In the case of re-issue of Passport, a new booklet is issued.
  • All minors are required to have a separate passport. Old practice of including a child's name in the Passport of either of the parents has been discontinued.
  • An ordinary passport is normally valid for ten years from the date of issue. However, Passport Issuing Authority, depending upon the legal status/documents of the applicant, may issue passport for a shorter duration. Minors upto the age of 15 years are issued passports of 5 years validity.
  • All relevant documents must be presented in original with a self attested photocopy. The Consulate reserves the right to examine each individual case on its merit and may require additional information / documents / personal interview with the applicant.
  • Marriage/Divorce Certificates issued in India must be attested by Consular Section, Ministry of External Affairs, Patiala House, New Delhi. (For information please visit - http://mea.gov.in/apostille.htm)
  • Marriage/Divorce Certificates issued in Canada must be attested by the respective Government service office of your province (Deputy Attorney General /Deputy Provisional Secretary).
  • While applying for inclusion of spouse name in the passport, marriage certificate as above and a joint (self and spouse) photo affidavit is required.
  • For change/addition of surname due to marriage/divorce, death of spouse, re-marriage, etc., and splitting of name into given and surname, applicant needs to submit documentary proof showing surname of his/her spouse/parent to justify the claim for change/addition of surname. For complete change in name, (a) prescribed Deed Poll/Sworn Affidavit, and (b) Original newspaper cuttings announcing the change of name published in two leading daily newspapers (one popular daily newspaper in the area of the applicant's present address in Canada and another at his permanent address in India) should be submitted. For spelling correction or shifting of words in name, the most recent name as shown in at least a couple of documents, educational certificate etc. issued from Government authorities to be submitted.
  • The normal processing time of passport is two weeks. Passport issued from Passport Issuing Authorities other than Vancouver could take longer time.
  • Immediately after receiving the passport, please check if all entries are correct. In case of any clerical error/oversight, please send the passport back along with a note describing the error within 30 days of receipt of passport. The error will be corrected without any fee. If the error is, however, because of incorrect entries made by the applicant in the application form, fresh fee will be charged.
  • On acquiring Canadian/foreign nationality, the Indian passport should be immediately submitted to the nearest Mission/Post for cancellation. Failure to do so or use of Indian passport for travel to India, after acquiring any foreign nationality, is an offence and attracts penalty.

Photo specifications.

Public advisory to all Indian Nationals.

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